Outbound Shipping Coordinator

Summary of job contents

Ensure all outbound shipping processes are accruately completed within a timely manner and meet all customer shipping requirements.  Ensure all necessary reporting and paperwork completed and filed accordingly..

Key accountabilities

• Collection and evaluation of quotes for the national and international transport of orders within the given framework.
• Notification of shipments for freight forwarders.
• Monitoring the punctual and proper order processing; in case of deviations, take suitable measures e.g. Are pickup times being met?
• Follow up with Truckers/Freight Forwarders to provide feedback. (NEW requirement KPI)
• Create / Provide all documents required for shipment, such as shipping notices, bills of lading, forwarding orders, package labels, customs declaration, certificates of origin if needed, etc.
• Processing of the usual customs formalities in the context of the specified organizational processes under consideration of the operational, country and customer-specific regulations.
• Assure end of day activities e.g. close of shipments, creation of necessary paper work, …
• Ensuring that the customer's shipping requirements are met
• Preparation of manual shipments based on int./ext. customer requirements
• Prioritizing of order processing based on cut off and pick up times
• Check transactions for completeness, accuracy of disclosures, coordinate with internal documentation and clarify any resulting inconsistencies.
• Compile reports, compile statistics, perform simple calculations e.g. Shipment Spreadsheet on Sharepoint, report trends and irregularities.
• Store technical and / or commercial documents. Set up filing. Classify documents for filing and store and monitor them, considering the retention periods.
• Responsible for directing personnel to areas that require coverage based on current workload.
• Assist with development of new logistics employees after training sign off.
• Support troubleshooting and corrective action needs with daily workflow issues.
• Manage employee shifts by sending to other work areas or dismissal for the day based on workload.

Knowledge and Experience

• High School Diploma and/or equivalent combination of education and experience required.
• At least two years prior work experience, transportation/logistics experience preferred
• Familiar with and understands shipping requirements via Ocean Import, Air Freight, Ground Truck.
• Advanced PC skills in Microsoft Software; Word, Excel, Outlook, SAP and WMS.
• Fluent in English along with superior verbal, written, and telephone communication skills.
• Critical thinking; ability to organize, prioritize, and manage multiple projects.
• Proven analytical and problem solving skills, ability to read, comprehend and compose emails and other warehouse related verbiage and acronyms.
• Capacity to work independently or within a team environment, follow direction, trouble shoot and meet goals and objectives.
• Basic understanding and previous experience in an distribution center environment.

Benefits

Festo Corporation offers a robust benefits package, which is designed to help employees and their dependents stay healthy, feel secure and maintain a work/life balance. This is just one way we strive to provide employees with a rewarding workplace. As an effort to keep pace with healthcare trends, Festo Corporation is committed to providing a comprehensive benefits package to its employees which includes...Medical, Dental, Vision, Flexible Spending Programs, Short-term and Long-term disability, 401k, Pet Insurance, Paid Holidays, Paid time off, Educational assistance and many more.

Festo is an equal opportunity employer.  We believe that the best way to attract and retain a diverse workforce is to encourage a culture of inclusion within our organization.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.