HR Administrative Assistant

Summary of job contents

Responsible for supporting all phases of the employee lifecycle and maintaining updated employee records:  pre-hire, hire, terminations. Provides administrative support to the Human Resources Department regarding day to day HR Operations, including but not limited to; compliance and government reporting, HRIS, employee relations, administration, training and development, benefits, compensation, organizational development, communication and clerical responsibilities. Must be detailed oriented, with analytical expertise.

Key accountabilities

• Ensure the tasks within the employee lifecycle process are fulfilled:
  • Assists with interviews & prepares new employee files and documents.
  • Updates employee records with new hire information and/or changes in employment details.
  • Assists with the processing and communication of terminations.
• Collects, scans and uploads all relevant documents to an internal digital file storage system.
• Updates, coordinates and conducts new hire orientation and handles the documentation resulting from that process.
• Provides general support to the site-specific HR and safety departments.
• Assists with various research projects and/or special HR projects.
• Ensures efficient distribution of employee communication and federal/state compliance postings and notification.
• Manages I-9 process including collection and verification of I-9 documentation and maintaining books current.
• Collects, manages and reports on HR metrics (excel and database) to appropriate stakeholders as required.
• Manages employee engagement initiatives and acts as the HR representative for engagement events.
• Assists or prepares appropriate sitewide correspondence.
• Administers and communicates employee recognition & other various reward programs.
• Manages tuition reimbursement, employee referrals & other miscellaneous benefits.
• Preforms asset management and assignment of HR appropriate IT permissions for all new and current employees.
• Acts as the departmental liaison between HR and internal departments to maintain effective working relationships.
• Maintain the HRIS system and coordinate with Payroll to ensure accurate data.
• Processes mail including accurate routing of mail to the correct department or recipients.
• Provide general administrative support.
  • Order supplies for the HR department.
  • Submit, track and ensure timely payment of HR and site-specific invoices.
  • Provide general support for employees seeking assistance.
• Performs other duties as assigned.
•  

Knowledge and Experience

• Associates or Bachelor's degree in related field
• 2+ years of experience in a fast-paced manufacturing setting
• MS Office (Word, Excel, Powerpoint, Outlook)  and HRIS/payroll systems required
• Analytical skills a plus
• Handles work of a confidential nature and maintains confidentiality
• Handles projects as assigned
• Interacts with various levels of employees both in the corporate offices in the field and internationally, and conducts themselves professionally
• May be asked to assist in general administrative support for the site

Benefits

Festo Corporation offers a robust benefits package, which is designed to help employees and their dependents stay healthy, feel secure and maintain a work/life balance. This is just one way we strive to provide employees with a rewarding workplace. As an effort to keep pace with healthcare trends, Festo Corporation is committed to providing a comprehensive benefits package to its employees which includes...Medical, Dental, Vision, Flexible Spending Programs, Short-term and Long-term disability, 401k, Pet Insurance, Paid Holidays, Paid time off, Educational assistance and many more.

Festo is an equal opportunity employer.  We believe that the best way to attract and retain a diverse workforce is to encourage a culture of inclusion within our organization.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.